Full time Administrative and Grants Coordinator

Education and Experience: Bachelor’s Degree in office administration, business management, or related

fields; and/or a minimum 4 years’ experience in general office administrative support and management,

grant reporting, knowledge of basic bookkeeping, data, and administrative practices and procedures.

Essential duties and Responsibilities

Department Tasks

Assist Director: Organize travel itineraries and accommodation, registration for conferences and

speaking engagements, etc. Schedule internal/external meetings as needed. Assist Director with timely

reminders to staff and office calendar and procedures.

Commission Meetings and Membership: Develop meeting Agenda with Director, schedule Board

meetings (Outlook, Teams calendar) and alert members. Take concise, coherent minutes at Commission

and other committee meetings as required, accurately record motions/actions, establish/maintain

efficient filing system for record keeping. Ensure policies, procedures, and requirements of Open Meeting

Act are adhered to. Monitor board membership terms and nominations. Regularly update member

contact information. Ensure SMADC website is updated with current board/staff roster.

Mini-Grants, Equipment Grants, Sponsorships and Scholarships: Prepare and update criteria

review/screen applications for eligibility, prepare Review Committee summaries and recommendations

for SMADC Board approval. Advise recipient awardees, track grantee awards and reports.

Financial

• Prepare and facilitate Accounts Payable Vouchers (APV)

• Oversee department credit cards.

• Develop Standards of Procedure and financial protocols for the Maryland Market Money

Program.

• Collaborate with Fiscal Grants Coordinator and Finance Director on developing financial protocols

for the Maryland Market Money Program, project related budgets and preparation of annual

budget and strategic planning.

Office Function and Support

Provide overall administrative support in office to maintain an efficient working environment.

• General office tasks to include answering calls, monitor general department

info@smadc.com email and handle confidential documents to ensure they remain secure.

• Ensure department policies and procedures are in compliance with TCCSMD guidelines.

• Monitor, maintain and order department office supply inventory.

• Coordinate technical or IT/technology support for office meetings, virtual conferences,

workshops, and staff computers/platforms as needed (TEAMS, Eventbrite, Cognito, etc.)

• Coordinate Department of Commerce quarterly reports; ensure updates are completed and

submitted on behalf of SMADC Department.

• Assist the Maryland Market Money Program in collecting their data of incentive usage at

participating farmers markets.

Grant Coordination & Support

• The position will be in charge of grant monitoring and reporting office-wide, assisting the

program coordinators with their various grants and grant deliverables. Will work collaboratively

with the Finance Team on financial grant reports as needed.

Knowledge, Skills & Abilities:

• Knowledge of basic finance and accounting principles, experience with basic financial

accounting procedures and platforms such as Microsoft Office, Microsoft Teams and

SharePoint, managing files and records, transcription, and spreadsheets., strong

organizational skills, ability to manage multiple projects simultaneously and ability to

communicate effectively and clearly, both orally and in writing.

• Ability to manage grant reporting in an efficient and timely manner.

Working Conditions:

The position is based at the TCC/SMADC headquarters in Hughesville, Maryland. Salary based on education

and experience. Excellent benefits, matching 401K up to 6%, all State & Federal Holidays, partial remote

work may be available.

• Must have access to a vehicle, a valid driver’s license.

• Must pass a background check.

• May be required to work some evenings as necessary.

• For the first 30 days of employment the employee must report to the office, after 30 days, the

employee may be eligible for remote work no more than 3 days a week.

Apply:

• Apply Online at: https://tccsmd.org/work-with-us/

• Provide: Cover letter and resume outlining experience and credentials and other pertinent

information and three references.

• Responses to this announcement are due April 15th, at 5:00 p.m.

Position Open Until Filled

TCCSMD is an Equal Opportunity Employer